Terms of Agreement
Client agrees to cooperate fully with Cactus Canyons Photography and understands that without full cooperation by Client, satisfaction cannot be guaranteed. It is understood and agreed that Cactus Canyons Photography cannot guarantee to produce any video product of any specific object(s), situation(s), person(s), or event(s) or in combination thereof, taken by us in the performance of the duties and/or services specified in this assignment.
RESERVATION:
A signed contract and non-refundable $125 security deposit is required to reserve the specified coverage. The event is not considered “reserved” until the security deposit has been received by Cactus Canyons Photography.
PRE-EVENT CONSULTATION:
The parties agree to a pre-event consultation at least one week prior to the event date to finalize the actual shooting times, locations, and CLIENT'S request list (in writing) for specific shots.
COOPERATION:
The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Cactus Canyons Photography will not be held accountable for not filming desired people if there is no one to assist in identifying people or gathering people for shots. Cactus Canyons Photography is not responsible if key individuals fail to appear or cooperate during video sessions or for missed shots due to details not revealed to Cactus Canyons Photography. The CLIENT agrees that a live event of substantial time length, cannot be replicated, re enacted or repeated for the purpose of a re-shoot and limits the ability to the amount paid under this contract.
Cactus Canyons Photography hereby agrees to complete the video assignment to the best ability. Some limitation may apply if necessary footage is not available or provided. In the unlikely event that Cactus Canyons Photography equipment is damaged by the CLIENT or a guest of the CLIENT, the CLIENT assumes financial responsibility for the damages of the item(s). Cactus Canyons Photography reserves the right to use their trained employees for all assignments. The CLIENT may not request employees to be hired or not to be hired for their event.
HOUSE RULES:
Cactus Canyons Photography is limited by the guidelines of the location site management. The CLIENT agrees to accept the technical results of their imposition on Cactus Canyons Photography. Negotiation with the officials for moderation of guidelines is the CLIENT’S responsibility; Cactus Canyons Photography will offer technical recommendations only.
FILM AND COPYRIGHTS:
Until final payment for services rendered is made, the video produced by Cactus Canyons Photography is protected by Federal Copyright Law (all rights reserved) and may not be reproduced in any manner without Cactus Canyons Photography explicitly written permission. The CLIENT may make copies of the final product for personal distribution but may not re-edit the video or manipulate it in any way. Copies of the final product may not be sold by anyone other than Cactus Canyons Photography.
EXHIBITION / Model Release:
The CLIENT grants Cactus Canyons Photography permission to display any video resulting from this assignment as an example of Cactus Canyons Photography work on web sites and other sample viewings.
LIMIT OF LIABILITY:
In the unlikely event that Cactus Canyons Photography is injured or becomes too ill to film the event, and no other employees are available, responsibility and liability is limited to the return of all payments received for the event package.
Cactus Canyons Photography takes the utmost care with respect to transportation and handling of video equipment and media. However, in the unlikely event that video or other forms of media (raw or finished product) has been lost, stolen, or destroyed and/or are undeliverable for reasons within or beyond Cactus Canyons Photography’s control, Cactus Canyons Photography liability is limited to the return of all payments received for the event package.
SECURITY DEPOSITS:
In the event of cancellation, the security deposit paid is non-refundable. It shall be liquidated damages to Cactus Canyons Photography in the event of a breach of contract by the CLIENT. The CLIENT shall also be responsible for payment for any Cactus Canyons Photography materials charges incurred up to time of cancellation.
PAYMENT SCHEDULE:
A non-refundable $125 security deposit is required at the time of reservation. Total balance payable in full at least one week prior to the wedding date. Cash, Personal Checks and Paypal payments are accepted. The final product will be released to the CLIENT upon full payment being cleared.
CONTENT:
The CLIENT agrees that inappropriate behavior will not be filmed, submitted for use, or used in the final product. Inappropriate behavior includes nudity, expletives, breaking any rules of the location and/or laws, violence and the promotion of unethical views such as prejudice against people and/or beliefs.
The Client has had opportunity to critically view samples of the Cactus Canyons Photography's video work and has retained the Cactus Canyons Photography as the exclusive official photographer to cover this event. The Client grants the Cactus Canyons Photography full production and editorial control regarding all aspects of this production and post production.
Cactus Canyons Photography must receive photos, invitations, music, checklists, and any other materials required for the completion of the production within 3 days after the event. Production may proceed without such materials if not supplied and Client accepts responsibility for the changes in the production as a result.
Expected Completion Time:
6-8 weeks from the date all materials needed and Client input have been gathered for production processing.
Release:
Cactus Canyons Photography has the right to cancel any contract with liability being limited to the refund of deposits paid.
TRAVEL:
Travel fee of up to $1 USD per mile for each trip made by Cactus Canyons Photography will be charged and immediately payable by Client for every mile outside of coverage area. This means, if location is ten miles outside the area, there is a ten dollar charge. If sixty miles, there is a sixty dollar charge per trip, etc. Currently, travel is included up to 75 miles from zip code 85243.